Bylaws of The Fremont Lacrosse Parent’s Club
Article I: Name of Organization
The name of this organization shall be the Fremont Lacrosse Parent’s Club, to be governed by a Board of Directors referred to in the bylaws as the Board.
Article II: Purpose / Mission Statement
The purpose of the Board shall be to promote the sport of lacrosse through player recruitment and registration, fundraising, publicity, game operations and by developing programs that teach lacrosse and leadership skills, maintain high standards in academics and sportsmanship, and provide equal opportunities for players regardless of ability. The Board will provide coach support as needed. The board shall make adopt no rule, policy or bylaw that conflicts with the guidelines of the Utah Lacrosse Association, Utah High School Lacrosse League or US Lacrosse.
Article III: Members
Any parent or legal guardian of a child that is registered to play on the Fremont Boys Lacrosse Team shall be a member of the Club during the season their child is registered and until the first game of the following season. The Board shall be made up of volunteers from the Club.
No Dues will be collected to be a member of the Club or Board, nor shall any Board member receive fees or compensation from the Club in exchange for their position.
Article IV: Board Meetings and Officers
Eight positions will be maintained at the Board of Directors governing the Club. The Head Coach will be present and provide input and opinions at meetings.
A. The officers include: President, Vice President, Treasurer, Secretary, Volunteer Coordinator, Fundraising Coordinator, Sponsorship Coordinator, and Apparel Coordinator.
B. The officers volunteer to serve for a one-year term and can be remain in the same position or move to another position indefinitely with Board approval. A term is one fiscal year, July1 – June 30.
C. If vacancies occur during the season, the President has the discretion of appointing a replacement to complete the remainder of the year.
D. The board will meet monthly on the 1st Tuesday of each month or as necessary to carry out the business of the Club. A majority of the board, or five officers, must be present in order to conduct business.
E. Voting will be by a majority of members present. The president will cast the deciding vote in the event of a tie. Removal process of an officer must be approved by a majority vote.
F. The President will prepare meeting agendas and email to officers.
Article V: Duties of the Officers
A. President – Presides over the meetings and prepares meeting agendas. Represents the Club as administrative officer, spokesperson and liaison to the high school. Directs goals of the club, resolves conflicts and concerns, and prepares a financial policy and budget. Serves as Parent Rep for the UHSLL and is the main point of contact for the coaching staff.
B. Vice President- Presides over meetings in the absence of the President. Shall perform other duties as deemed necessary by the Board or President.
C. Treasurer – Oversees income and expenditures, prepares and presents a financial report at each meeting, and oversees membership fees. Keeps records of receipts and expenditures and manages bank accounts.
D. Secretary – Records minutes of all meetings and emails minutes to Board members. Serves as team registrar and maintains player game statistics.
E. Volunteer Coordinator – Oversees operations by appointing special committees and recruiting volunteers as necessary.
F. Fundraising Coordinator – Organize and manage the fundraising efforts of the Club, keep records of player’s fundraising efforts.
G. Sponsorship Coordinator – Solicits team donations, prepares and distributes team programs.
H. Apparel Coordinator – Oversees all apparel purchased and sold by the team, solicits designs, obtains bids and maintains detailed records of sales and orders.
I. Head Coach – Provides input, ideas and opinions at meetings, but main focus is on team practice, players and games. Has final say in hiring of assistant coaches. Maintains high standards and enforces team policies. Not a voting member of the Board. Attends required ULA meeting, renews memberships and completes required training to maintain Head Coach Status with the ULA. Player team placement and playing time shall be the responsibility of the team coaching staff.
Article VI: Club Meetings
A. Season Kick-Off Meeting - The annual season kick-off meeting of the Club shall be held in August.
B. Parent/Player Meeting- Held in January to announce team placement, fundraiser kickoff and registration.
C. End of Season Meeting – Held in May to wrap up the season, present awards and recruit board members for next season.
Article VII: Finances
All monies received by the Club shall be deposited to the financial institution selected by the board, currently America First Credit Union.
The President, Vice President and Treasurer will be listed as authorized signers on the back accounts. Two signatures will be required on all checks.
Article VIII: Player Team Fees
The Board will establish player team fees each year based upon necessary expenses. Players will be required to register with the Club prior to registering with US Lacrosse and the Utah Lacrosse Association.
Article IX: Amendments
These bylaws may be amended as needed by a majority vote.
Articles X: Effective
Bylaws voted on and put into effect on Feb 2, 2010.
Authorizing officers: Carrie Pilot, Thelma Isaacson, Eleanor Green, Natalie White, Kim Morse, Melissa Pendergast, Sheri Marsh, Shelly Wood, Barbara Mager.